Tattoo Studio Pro Review: Features & Pricing (2026)
Tattoo Studio Pro takes a different approach to shop management than most competitors. While platforms like Porter focus on booking and operations, Tattoo Studio Pro puts the client relationship at the center of everything. The result is a platform that excels at client management, consultation workflows, and retention — but may feel over-engineered for shops that just want simple scheduling.
We tested Tattoo Studio Pro for two months in a mid-size studio with four artists. Here’s our detailed assessment.
What Is Tattoo Studio Pro?
Tattoo Studio Pro is a cloud-based tattoo shop management platform that emphasizes client relationship management. It combines booking, CRM, consent forms, payments, and marketing tools with a focus on the client journey — from first inquiry through ongoing retention.
The platform was founded in 2022 by a team that includes a former tattoo studio manager and a CRM software developer. This background shows in the product — the client management features are significantly more advanced than competitors.
Setup and Onboarding
Setting up Tattoo Studio Pro takes 3-4 hours for a thorough configuration. The onboarding process covers:
- Studio profile and branding — logo, colors, social links
- Service catalog — appointment types with custom intake questions
- Artist profiles — bios, specialties, portfolios, availability
- Consultation workflow — design the multi-step consultation process
- Consent forms — templates and custom builders
- Client communication templates — emails, SMS, aftercare
- Loyalty program setup — points system, rewards, referral bonuses
- Payment integration — Stripe, Square, or PayPal
The setup is more involved than simpler platforms because there are more features to configure. Tattoo Studio Pro offers a free 30-minute onboarding call for all new customers, and their documentation is thorough.
Core Features
Advanced Client Management
This is where Tattoo Studio Pro truly shines. Every other feature is built around the client relationship.
Rich Client Profiles: Client profiles in Tattoo Studio Pro go far beyond contact information. Each profile includes:
- Complete tattoo history with your studio (with photos, notes, and artist)
- Skin type classification and allergy/sensitivity notes
- Communication preferences (email, SMS, or both; frequency preferences)
- Style preferences (what styles they like, what they’ve gotten)
- Spending history with lifetime value calculation
- Referral chain (who referred them, who they’ve referred)
- Custom tags and notes
- Loyalty program points and reward history
- Satisfaction scores from post-session surveys
Client Segmentation: You can create dynamic segments based on any combination of client attributes. Examples:
- Clients who haven’t visited in 6+ months (for win-back campaigns)
- High-value clients ($1000+ lifetime spend) for VIP treatment
- Clients who prefer a specific style for targeted promotions
- First-time clients for welcome sequences
- Clients from specific referral sources for attribution tracking
Client Timeline: Every touchpoint is logged — bookings, messages, payments, notes, photos, form submissions, survey responses, loyalty point activity. When a client contacts you, you have full context instantly.
Consultation Workflow
Tattoo Studio Pro’s consultation workflow is unique in the market. It guides the entire process from initial inquiry to design approval:
Step 1 — Inquiry Submission: The client submits their tattoo idea through an online form. They describe the concept, preferred placement, approximate size, style preference, budget range, and upload reference images.
Step 2 — Artist Review: The assigned artist reviews the submission and responds with an initial assessment — estimated session time, approximate price range, and any questions or suggestions. This happens within the platform, creating a documented conversation.
Step 3 — Quote Approval: Once details are finalized, the artist sends a formal quote with session breakdown, total cost, and deposit requirement. The client approves and pays the deposit to move forward.
Step 4 — Design Phase: The artist uploads design concepts for client review. The client can add comments, request changes, or approve the design. Multiple revision rounds are supported.
Step 5 — Session Booking: Once the design is approved, the client selects their preferred session date and time. All the consultation context is automatically linked to the appointment.
This structured workflow is incredibly valuable for custom tattoo work. It documents every decision, prevents miscommunication, and creates a professional experience that clients love. For shops that do primarily custom work, this feature alone might justify choosing Tattoo Studio Pro.
Online Booking
The booking system is solid, though not as polished as Porter’s:
- Client-facing booking page with artist selection
- Multiple appointment types with custom durations
- Intake forms with image upload
- Deposit collection via Stripe, Square, or PayPal
- Automated confirmations and reminders
- Calendar sync with Google, Apple, and Outlook
- Waitlist management
- Buffer time between appointments
The booking page is functional and mobile-optimized but lacks the visual polish of Porter’s portfolio-browsing experience. Clients can view artist portfolios, but the gallery integration feels more basic.
Loyalty and Retention Tools
Tattoo Studio Pro includes built-in loyalty features that no other tattoo-specific platform offers:
Points System: Clients earn points for every dollar spent, and can redeem points for discounts on future sessions. You configure the earning rate (e.g., 1 point per $10 spent) and redemption value (e.g., 100 points = $10 off).
Referral Program: Clients can share a unique referral link. When someone books using their link, the referring client earns bonus points or a flat credit. Tattoo Studio Pro tracks the referral chain and calculates rewards automatically.
Birthday Rewards: Automatically send birthday discounts or free small services to clients on their birthday.
Win-Back Campaigns: Set up automated campaigns that trigger when clients haven’t visited in a specified period (e.g., 6 months). The system sends a personalized email with a discount offer to encourage rebooking.
Post-Session Surveys: After each session, clients receive a short satisfaction survey. Responses are tracked in their profile and aggregate scores appear in your analytics dashboard.
Consent Forms
Tattoo Studio Pro’s consent form system is on par with competitors:
- Pre-built templates for common regulations
- Custom form builder with drag-and-drop fields
- Digital signature capture (tablet, phone, or computer)
- Automatic storage linked to client profile and appointment
- Minor/guardian consent workflow
- Multi-language support (English, Spanish, Portuguese)
Payment Processing
Payment features are solid:
- Stripe, Square, and PayPal integration
- Deposit collection and tracking
- Final payment processing with tip prompt
- Commission calculation for multi-artist shops
- Revenue tracking and reporting
- Invoice generation for larger projects
Reporting
Tattoo Studio Pro’s reporting covers:
- Revenue by artist, service type, and time period
- Client acquisition and retention metrics
- Loyalty program analytics (enrollment, redemption, ROI)
- Consultation conversion rates (inquiry to booking)
- No-show and cancellation rates
- Client satisfaction trends
- Referral program performance
The reporting is good but not as deep as Porter’s or REV23’s. You get the essential metrics but may want to export data for more complex analysis.
Pricing
| Plan | Monthly | Annual (per month) | Features |
|---|---|---|---|
| Starter | $49/mo | $39/mo | 1 location, 2 artists, core features |
| Growth | $99/mo | $79/mo | 1 location, 6 artists, loyalty tools, surveys |
| Multi-Location | $149/mo | $119/mo | Up to 3 locations, unlimited artists, priority support |
All plans include unlimited bookings, client records, consent forms, and the consultation workflow. Loyalty and retention tools are only on Growth and above.
Pros
- Best client management in any tattoo software — rich profiles, segmentation, timeline
- Unique consultation workflow is perfect for custom tattoo work
- Built-in loyalty and retention tools — no other tattoo platform offers this
- Referral tracking helps you understand where clients come from
- Post-session surveys give you client satisfaction data
- Multi-language consent forms for diverse client bases
- PayPal support in addition to Stripe and Square
Cons
- Can feel over-engineered for simple shops that just need booking and payments
- Steeper learning curve due to the number of features and configuration options
- Booking page less polished than Porter’s
- Loyalty tools locked to Growth plan — Starter plan is too basic for the price
- Smaller user community than Porter — fewer online resources and discussions
- No walk-in queue management feature
- Mobile app is limited — most features require the desktop version
Who Should Use Tattoo Studio Pro?
Ideal for:
- Custom tattoo shops where consultation is a key part of the process
- Studios that prioritize client retention and want loyalty/referral tools
- Mid-size studios (3-6 artists) that want strong client management
- Multi-location operations needing shared client records
- Shops that want data on client satisfaction and retention
Not ideal for:
- Walk-in focused shops
- Solo artists on a tight budget (TattooPro.io is better value)
- Shops that just need simple booking and payments
- Artists who prefer minimal technology
Tattoo Studio Pro vs. Porter
The two most common comparison is Tattoo Studio Pro vs. Porter. Here’s the quick summary:
| Aspect | Tattoo Studio Pro | Porter |
|---|---|---|
| Client Management | ⭐⭐⭐⭐⭐ | ⭐⭐⭐⭐ |
| Booking Experience | ⭐⭐⭐⭐ | ⭐⭐⭐⭐⭐ |
| Consultation Workflow | ⭐⭐⭐⭐⭐ | ⭐⭐⭐ |
| Loyalty/Retention | ⭐⭐⭐⭐⭐ | ❌ |
| Commission Tracking | ⭐⭐⭐⭐ | ⭐⭐⭐⭐⭐ |
| Ease of Use | ⭐⭐⭐ | ⭐⭐⭐⭐ |
| Pricing | $49-149/mo | $79-199/mo |
Choose Tattoo Studio Pro if client relationships, consultations, and retention are your priorities. Choose Porter if booking experience, operational efficiency, and commission management are your priorities.
The Bottom Line
Tattoo Studio Pro is the best choice for tattoo studios that see client relationships as their competitive advantage. The client management, consultation workflow, and loyalty tools are unmatched in the category. If you do primarily custom work and want to build a loyal, returning client base, Tattoo Studio Pro gives you tools that no other platform offers.
However, if you need simple, efficient booking and operations management, Porter or TattooPro.io may be better fits. Tattoo Studio Pro’s depth is its strength and its weakness — it’s powerful but complex, and the simpler your needs, the less value you’ll get from that complexity.
Our rating: 4.4/5
Excellent client management and unique features like the consultation workflow and loyalty program set it apart. The booking experience and ease of use hold it back slightly from Porter’s overall polish.
Frequently Asked Questions
Is Tattoo Studio Pro good for solo artists?
The Starter plan ($49/mo) supports 1-2 artists and includes core features. While it’s more than TattooPro.io’s $29/mo, you get significantly better client management. If client relationships and repeat business are important to your solo practice, the premium is worthwhile.
Does Tattoo Studio Pro integrate with Instagram?
Tattoo Studio Pro doesn’t directly integrate with Instagram for booking (no “Book Now” button integration). However, you can link to your booking page from your Instagram bio and share booking links in stories. The platform does pull portfolio images that you can manually upload.
Can I migrate data from another platform to Tattoo Studio Pro?
Yes, Tattoo Studio Pro supports CSV import for client records and appointment history. They also offer assisted migration from Porter, REV23, and Square — their support team will help you transfer your data for free during onboarding.